SPECIAL
MEETING OF THE TOWN BOARD OF
THE
TOWN OF NEW HARTFORD, NEW YORK,
HELD
AT BUTLER MEMORIAL HALL
THURSDAY,
DECEMBER 28, 2006 AT 5:00 P.M.
The Town Supervisor called the meeting to order at 5:00 P.M. and led those in attendance in the Pledge of Allegiance to the American Flag. The roll was then taken with the following Town Officials and Department Heads being present during the progress of the meeting:
TOWN BOARD MEMBERS: Councilman Robert A. Payne III
Councilman John C. Waszkiewicz III
Councilman David M. Reynolds
Councilman Richard B. Woodland, Jr.
Supervisor Earle C. Reed
OTHER TOWN OFFICIALS: Assessor Paul E. Smith
Highway Superintendent Roger A. Cleveland
Police Chief Raymond Philo
Town Clerk Gail Wolanin Young
Thereafter, a quorum was declared present for the transaction of business.
Oneida County Comptroller Joseph Timpano provided a brief overview of the proposal that the Towns of New Hartford and Whitestown share a Comptroller, with the Comptroller to be a county employee dedicated solely to monitoring the finances of each town but from the County building. Other tasks would include internal controls being implemented, budget preparation, negotiations, etc. He would like to have someone in the position by June 2007 and he was available to answer any questions. In response to a question from the public, Comptroller Timpano said that time allocation needs to be worked out between Whitestown and New Hartford. In order to proceed, a Town Board resolution must be adopted and Comptroller Timpano; Town Attorney Gerald Green has contacted the Whitestown attorney to draft an inter-municipal agreement.
Tom Kaskey of Leadership Mohawk Valley, a group working with the school, town and village to review shared services opportunities, indicated their organization needs two volunteers to assist with their efforts. Councilmen Waszkiewicz and Payne volunteered and the Town Board concurred that these Councilmen would be the Town’s representatives. A tentative meeting is scheduled for February 26, 2007 at 6:00 P.M. at New Hartford Central School.
SPECIAL TOWN BOARD MEETING
December 28, 2006
Page 2
Town
Clerk:
Upon request of the Town Clerk, the following Resolution was introduced for adoption by Councilman Woodland and duly seconded by Councilman Reynolds:
(RESOLUTION NO.
374 OF 2006)
RESOLVED that the New Hartford Town Board does hereby authorize and direct Bookkeeper Carol Fairbrother to make the following 2006 Budget adjustments:
Decrease AA1460.4 (Contractual) - $439.49
Increase AA1460.2 (Equipment) - $439.49
Purpose: To replace one (1) of two typewriters that are inoperable and
for which parts are unavailable.
Upon roll call, the Board members voted as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Assessor:
Creation of 2nd Real Property Service
Tax Aide position
Councilman Payne introduced the following Resolution for adoption; seconded by Councilman Waszkiewicz:
(RESOLUTION NO.
375 OF 2006)
RESOLVED that the New Hartford Town Board does hereby authorize and direct that a second Real Property Service Tax Aide position be created in the Assessor’s Office in order to recruit and train a prospective replacement in the event a retirement should occur within that office.
The Board then voted upon roll call:
December 28, 2006
Page 3
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon request of Assessor Smith, the following Resolution was introduced by Councilman Payne and duly seconded by Councilman Waszkiewicz:
(RESOLUTION NO.
376 OF 2006)
RESOLVED that the New Hartford Town Board does hereby authorize Charles Kobielski Jr., who was appointed as a Sub Clerk in the Assessor’s Office in November 2006, to work during the “exemption application” month of January 2007 in said Office.
A roll call vote was duly held as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried and duly ADOPTED. The Town Clerk clarified that a person who is appointed as a Sub Clerk does not require additional Board approval when the Department Head needs the employee to work; this can be verified with Personnel Technician Barbara Aiello.
Highway
Superintendent:
Upon request of the Highway Superintendent, Councilman Payne introduced the following Resolution for adoption; seconded by Councilman Woodland:
(RESOLUTION NO.
377 OF 2006)
WHEREAS, Wayne Smoulcey has resigned from the Highway Department, leaving a vacancy in the position of Motor Equipment Operator (MEO);
December 28, 2006
Page 4
NOW, THEREFORE, BE IT RESOLVED that the New Hartford Town Board does hereby upgrade Brian Smith to fill the vacancy of Motor Equipment Operator (MEO), effective January 1, 2007, at an hourly rate commensurate with the Highway Department Union Contract.
The foregoing Resolution was duly put to a vote upon roll call:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon recommendation of the Highway Superintendent, the following Resolution was offered for adoption by Councilman Payne and duly seconded by Councilman Woodland:
(RESOLUTION NO.
378 OF 2006)
RESOLVED that the New Hartford Town Board does hereby appoint Kevin Mathews as a Full-time Laborer to fill the vacancy created by the upgrade of Brian Smith, said appointment being effective January 2, 2007 at an hourly rate of Eleven Dollars and Thirty-three Cents ($11.33), said hourly rate being inclusive of possessing a CDL.
A roll call vote was duly held as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon recommendation of the Highway Superintendent, the following Resolution was introduced for adoption by Councilman Payne and duly seconded by Councilman Reynolds:
December 28, 2006
Page 5
(RESOLUTION NO.
379 OF 2006)
WHEREAS, the Town of New Hartford had entered into contracts in fiscal year 2006 with Shumaker Consulting Engineering for various projects; and
WHEREAS, uncompleted work on these projects will be finished during fiscal year 2007;
NOW, THEREFORE, BE IT RESOLVED that, upon request of the Highway Superintendent, the New Hartford Town Board does hereby authorize and direct the encumbrance of monies in Account SS8110.4 as documented by the following Purchase Orders dated December 2006, payable to Shumaker Consulting Engineering:
Purchase Order Project
Description Encumbrance Amount
#77562 Sewer system evaluation $ 2,338.00
#77563 Pump Station Upgrade, Contract 3 $ 4.480.50
#77564 Arlington Terrace Pump Station,
Contract 4 $ 28,000.00.
Upon roll call, the Town Board voted as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon recommendation of the Highway Superintendent, Councilman Reynolds offered the following Resolution for adoption; seconded by Councilman Payne:
(RESOLUTION NO.
380 OF 2006)
WHEREAS, the Town of New Hartford had entered into a contract in fiscal year 2006 with BatCon for a Pump Station Upgrade, Contract 3 and which uncompleted work on this project will be finished during fiscal year 2007; and
WHEREAS, the Town’s 2006 Annual Budget included an allocation of funds for the upgrade of the Arlington Terrace Pump Station, Contract 4, which contract has not been bid yet;
December 28, 2006
Page 6
NOW, THEREFORE, BE IT RESOLVED that, upon request of the Highway Superintendent, the New Hartford Town Board does hereby authorize and direct the encumbrance of Thirty-three Thousand Four Hundred Seventy-six Dollars and Twenty-five Cents ($33,476.25) in Account SS8110.4 as documented by Purchase Order #77566, dated December 2006, payable to BatCon for work to be completed on the aforesaid project; and be it
FURTHER RESOLVED that said Town Board does hereby encumber the amount of One Hundred Eighty-two Thousand Dollars ($182,000) in the 2006 Annual Budget, Account SS8110.4, for upgrade of the Arlington Terrace Pump Station, which project is yet to be competitively bid.
A roll call vote ensued:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon recommendation of the Highway Superintendent, Councilman Payne offered the following Resolution for adoption; seconded by Councilman Reynolds:
(RESOLUTION NO.
381 OF 2006)
WHEREAS, the Town of New Hartford had entered into a contract in fiscal year 2006 with Edgebrook Construction for sidewalk installation and had an arrangement with Cable Guide for guide rail installation; and
WHEREAS, uncompleted work on these projects will be finished during fiscal year 2007;
NOW, THEREFORE, BE IT RESOLVED that, upon request of the Highway Superintendent, the New Hartford Town Board does hereby authorize and direct the encumbrance of monies in the following Accounts as documented by the following Purchase Orders dated December 2006, payable as follows:
December 28, 2006
Page 7
Purchase Order
And Account No. Project
Description & Contractor Encumbrance Amt
#77560 Guide rail installation – Cable guide $ 20,000
Acct No. AA3310.4
#77561 Sidewalk installation – Edgebrook Const. $ 20,000
Acct No. DB5110.48
The foregoing Resolution was duly put to a vote upon roll call:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon suggestion of the Highway Superintendent, Councilman Payne introduced the following Resolution for adoption; seconded by Councilman Reynolds:
(RESOLUTION NO. 382 OF
2006)
WHEREAS, the Highway Superintendent suggested that the Town Board might want to consider encumbering Twenty-five Thousand One Hundred Eighty-five Dollars ($25,185) from Buildings and Grounds Account AA1620.4 to perform some upgrades at the Sanger Public Works Garage, including some equipment, i.e., radios;
NOW, THEREFORE, BE IT RESOLVED that the New Hartford Town Board does hereby encumber the sum of $25,185 in the 2006 Budget for Sanger Public Works Garage building improvements and that the Town investigate possible grants, including Homeland Security, to fund needed improvements at this facility.
The Supervisor polled the Board members who voted as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
December 28, 2006
Page 8
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Councilman
Waszkiewicz
Councilman Waszkiewicz had contacted BOCES to determine if they were open to looking into making some part of their land available for parking for New Hartford residents who might be using the Philip Rayhill Memorial Trailway. BOCES has asked that the Town’s request be submitted in writing so that BOCES’ board can review this matter; the Town Board concurred that Councilman Waszkiewicz meet with the Highway Superintendent and Parks and Recreation Director to crystallize what the Town is looking for.
Financial
The following Resolution was offered by Supervisor Reed, who moved its adoption, seconded by Councilman Waszkiewicz, to-wit:
(RESOLUTION NO.
383 OF 2006)
A RESOLUTION CORRECTING LANGUAGE IN A BOND RESOLUTION DATED OCTOBER 4, 2006.
WHEREAS, the Town Board of the Town of New Hartford, Oneida County, New York, duly adopted a bond resolution on October 4, 2006 authorizing the issuance of $1,500,000 serial bonds to pay the cost of acquiring a building located at 1 Oxford Crossing and renovation thereof for use as a new court facility; and
WHEREAS, the intent is to use the facility as new
police station; NOW, THEREFORE, BE IT
RESOLVED by the Town Board of the Town of New Hartford, Oneida County, New York, as follows:
Section 1. The bond resolution referred to in the preambles is hereby corrected to replace “court facility” with “police station” wherever it appears.
December 28, 2006
Page 9
Section 2. The notice of special election is hereby authorized to be corrected to reflect this change.
The adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
The Resolution was thereupon declared duly ADOPTED.
Audit of bills
Councilman Waszkiewicz introduced the following Resolution for adoption; seconded by Councilman Woodland:
(RESOLUTION NO.
384 OF 2006)
RESOLVED that the Town Board of the Town of New Hartford does hereby authorize and direct the payment of the bills itemized on the following Abstracts, that have been duly audited by the Town Board:
General Fund Whole-Town Abstract No. 39
Vouchers AA1881 – AA1891 $ 4,238.23
General Fund Whole-Town Police Abstract No. 39A
Voucher AA1891 $ 330.00
General Fund Whole-Town Abstract No. 40
Vouchers AA1892 – AA1909;
Vouchers AA1911 – AA1922
Vouchers AA1941 – AA1946 $ 62,589.15
General Fund Whole-Town Police Abstract No. 40A
Vouchers AA1923 – AA1940 $ 33,987.67
General Fund Part-Town Abstract No.26
Vouchers BB336 – BB337 $ 2,790.67
Highway Fund Part-Town Abstract No. 29
Vouchers DB528 – DB535 $ 27,342.18
Sewer Fund Abstract No. 30
Vouchers SS98 – SS104 $ 15,536.96
Drainage Capital Abstract No. 15
Voucher HC78 – HC79 $ 1,602.40
SPECIAL TOWN BOARD MEETING
December 28, 2006
Page 10
TOTAL: $148,417.26
Whereupon, the Town Board members voted individually as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Supervisor Reed acknowledged receipt of a letter from Standard and Poors reaffirming
the Town’s bond rating at “A”, an increase to stable from negative.
Upon recommendation of the Town Bookkeeper, Councilman Waszkiewicz introduced the following Resolution for adoption; seconded by Councilman Woodland:
(RESOLUTION NO.
385 OF 2006)
RESOLVED that the New
Hartford Town Board does hereby authorize and approve the following budgetary
revisions in the 2006 Budget:
Increase AA1010.4 $ 8.55
Decrease AA9010.8 $ 8.55
Increase AA1110.2 $ 1,345.07
Decrease AA1110.4 $ 1,345.07
Increase AA1110.12 $ 1,068.14
Decrease AA1110.17 $ 1,068.14
Increase AA1110.14 $ 2,709.35
Decrease AA1110.18 $ 2,709.35
Increase AA1110.16 $ 378.75
Decrease AA1110.18 $ 378.75
December 28, 2006
Page 11
Increase AA1315.14 $ 1,347.29
Decrease AA1315.4 $ 1,347.29
Increase AA1330.4 $ 2,701.88
Decrease AA1330.2 $ 1,500.00
Decrease AA9010.8 $ 1,201.88
Increase AA1410.12 $ 8,649.75
Decrease AA1410.13 $ 8,649.75
Increase AA1420.4 $68,071.17
Decrease AA1450.2 $ 9,501.00
Decrease AA1450.4 $23,301.31
Decrease AA9060.8 $35,268.86
Increase AA1430.1 $ 1,608.33
Decrease AA1420.41 $ 1,608.33
Increase AA1440.42 $30,808.44
Decrease AA1910.4 $30,808.44
Increase AA1620.1 $ 5,075.19
Decrease AA1620.11 $ 5,075.19
Increase AA1620.2 $ 1,700.28
Decrease AA1620.14 $ 1,700.28
Increase AA1650.41 $ 322.50
Decrease AA1650.4 $ 322.50
Increase AA3120.1 $50,063.25
Decrease AA9015.8 $49,617.00
Decrease AA9030.8 $ 446.25
Increase AA3120.2 $ 8,337.52
Decrease AA3310.4 $ 8,337.52
Increase AA3120.4 $23,097.48
Decrease AA9060.8 $23,097.48
Increase AA3120.12 $ 7,251.41
Decrease AA3120.49 $ 7,251.41
December 28, 2006
Page 12
Increase AA3120.13 $ 4,181.13
Decrease AA3120.14 $ 4,181.13
Increase AA3120.15 $ 82.50
Decrease AA3120.19 $ 82.50
Increase AA3120.18 $ 4,329.91
Decrease AA9030.8 $ 4,329.91
Increase AA1940.41 $50,000.00
Increase AA2680.1 $50,000.00
Increase AA3220.1 $ 720.95
Decrease AA1910.4 $ 720.95
Increase AA3220.2 $ 2,756.23
Decrease AA1910.4 $ 2,756.23
Increase AA3220.4 $ 5,700.13
Decrease AA1910.4 $ 5,700.13
Increase AA3220.11 $47,893.81
Decrease AA1670.41 $14,920.37
Decrease AA9060.8 $32,973.44
Increase AA3510.12 $ 2,840.16
Decrease AA3510.4 $ 2,840.16
Increase AA6772.02 $ 8,712.02
Decrease AA6772.11 $ 2,106.32
Decrease AA1930.4 $ 4,310.28
Increase AA6772.12 $ 2,932.90
Decrease AA6772.13 $ 2,932.90
Increase AA7020.1 $ 3,899.04
Decrease AA7020.13 $ 3,899.04
Increase AA7020.11 $ 1,367.68
Decrease AA7020.13 $ 1,367.68
December 28, 2006
Page 13
Increase AA7110.4 $ 1,419.02
Decrease AA7020.13 $ 1,419.02
Increase AA7110.11 $ 3,907.38
Decrease AA7020.13 $ 3,314.26
Decrease AA7110.16 $ 593.12
Increase AA7110.15 $ 2,060.67
Decrease AA7110.16 $ 2,060.67
Increase AA7110.19 $ 1,562.32
Decrease AA7110.16 $ 1,562.32
Increase AA7110.18 $ 3,988.00
Decrease AA7110.16 $ 3,988.00
Increase AA7110.41 $18,792.10
Increase AA7502.8 $18,792.10
Increase AA7140.2 $ 92.97
Decrease AA7140.4 $ 92.97
Increase AA7145.1 $ 22.45
Decrease AA7145.4 $ 22.45
Increase AA7230.1 $ 4,107.20
Decrease AA7230.4 $ 4,107.20
Increase AA7310.1 $ 550.69
Decrease AA7230.4 $ 550.69
Increase AA8030.4 $26,400.00
Decrease AA8540.4 $26,400.00
Increase AA9710.7 $ 99.13
Decrease AA9060.8 $ 99.13
December 28, 2006
Page 14
Increase AA9041.8 $73,937.24
Decrease AA8540.4 $ 3,600.00
Decrease AA7550.4 $10,200.00
Decrease AA7320.4 $32,000.00
Decrease AA1910.4 $ 3,000.00
Decrease AA1440.4 $15,700.00
Decrease AA1440.44 $ 8,437.24
Decrease AA7110.16 $ 2,060.67
Increase AA7110.19 $ 1,562.32
Decrease AA7110.16 $ 1,562.32
Increase AA7110.18 $ 3,988.00
Decrease AA7110.16 $ 3,988.00
Increase AA7110.41 $18,792.10
Increase AA7502.8 $18,792.10
Increase AA7140.2 $ 92.97
Decrease AA7140.4 $ 92.97
Increase AA7145.1 $ 22.45
Decrease AA7145.4 $ 22.45
Increase AA7230.1 $ 4,107.20
Decrease AA7230.4 $ 4,107.20
Increase AA7310.1 $ 550.69
Decrease AA7230.4 $ 550.69
Increase AA8030.4 $26,400.00
Decrease AA8540.4 $26,400.00
Increase AA9710.7 $ 99.13
Decrease AA9060.8 $ 99.13
Increase AA9041.8 $73,937.24
Decrease AA8540.4 $ 3,600.00
Decrease AA7550.4 $10,200.00
Decrease AA7320.4 $32,000.00
Decrease AA1910.4 $ 3,000.00
December 28, 2006
Page 15
Decrease AA1440.4 $15,700.00
Decrease AA1440.44 $ 8,437.24
Increase AA1440.40 $ 3,219.00
Increase AA2772.5 $ 3,219.00
General Fund / Part-Town
Increase BB1670.4 $ 866.27
Decrease BB8010.4 $ 866.27
Increase BB4020.12 $ 1,173.83
Decrease BB9010.8 $ 1,173.83
Increase BB8010.14 $ 971.26
Decrease BB8010.19 $ 971.26
Increase BB8020.4 $ 763.23
Decrease BB9030.8 $ 763.23
Increase BB8020.12 $ 1,303.55
Decrease BB9060.8 $ 1,303.55
Increase BB8020.44 $ 18,481.41
Decrease BB8020.13 $ 7,200.00
Decrease BB8160.4 $11,281.41
Increase DB5110.1 $78,640.34
Decrease DB5130.4 $ 9,000.00
Decrease DB9060.8 $32,000.00
Decrease DB5110.45 $21,000.00
Decrease DB5130.4 $10,000.00
Decrease DB5130.41 $ 4,000.00
Decrease DB5130.44 $ 1,500.00
Decrease DB5142.4 $ 1,140.34
Increase DB5110.41 $ 1,072.29
Decrease DB5110.45 $ 1,072.29
December 28, 2006
Page 16
Increase DB5130.2 $14,025.15
Decrease DB5142.43 $10,000.00
Decrease DB5142.11 $ 4,025.15
Increase DB5130.43 $ 65.90
Decrease DB5142.11 $ 65.90
Increase DB5142.04 $ 2,236.42
Decrease DB5142.11 $ 2,236.42
Increase DB9030.8 $ 3,348.87
Decrease DB5142.11 $ 3,348.87
Increase SS8110.2 $ 4,582.24
Decrease SS8110.4 $ 4,582.24
Increase SS9060.8 $ 2,106.54
Decrease SS8110.4 $ 2,106.54
The Resolution was subject to a vote upon roll call as follows:
Councilman Waszkiewicz - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
The following Resolution was introduced for adoption by Councilman Reynolds and duly seconded by Councilman Payne:
(RESOLUTION NO.
386 OF 2006)
RESOLVED that the Town Board of the Town of New Hartford does
hereby establish the normal operating hours for the Town of New Hartford
offices to be 8:00 A.M. through 4:00 P.M., Mondays through Fridays during
Fiscal Year 2007;
SPECIAL TOWN BOARD MEETING
December 28, 2006
Page 17
RESOLVED that Earle C. Reed, Supervisor of the Town of New Hartford, New York, be and he hereby is authorized and directed to sign all checks for the disbursement of funds of the Town of New Hartford for the Fi