SPECIAL
MEETING OF THE TOWN BOARD OF
THE
TOWN OF NEW HARTFORD, NEW YORK,
HELD
AT BUTLER MEMORIAL HALL
FRIDAY,
DECEMBER 28, 2007 AT 5:00 P.M.
The Town Supervisor called the meeting to order at 5:00 P.M. and led those in attendance in the Pledge of Allegiance to the American Flag. The roll was then taken with the following Town Officials and Department Heads being present during the progress of the meeting:
TOWN BOARD MEMBERS: Councilman Robert A. Payne III
Councilwoman Christine G. Krupa
Councilman David M. Reynolds
Councilman Richard B. Woodland, Jr.
Supervisor Earle C. Reed
OTHER TOWN OFFICIALS: Codes Enforcement Officer Joseph A. Booth
Director of Senior Services M. Eileen Spellman
Highway Superintendent Roger A. Cleveland
Personnel Technician II Barbara Aiello
Planner Kurt Schwenzfeier
Town Clerk Gail Wolanin Young
Thereafter, a quorum was declared present for the transaction of business.
Councilman Woodland introduced the following Resolution for adoption, seconded by Councilman Reynolds:
(RESOLUTION NO.
318 OF 2007)
RESOLVED that the New Hartford Town Board does hereby accept and approve as submitted the minutes of the Regular Town Board meeting held December 12, 2007 and does further waive the reading of the same.
Upon roll call, the Board members voted as follows:
December 28, 2007
Page 2
Councilwoman Krupa - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon questioning by the Town Supervisor, there was no one present wishing to address the Board.
Highway
Superintendent:
Highway/Sewer Superintendent Roger Cleveland received a letter dated December 19, 2007 from Mr. Hund, Paris Road, requesting sewer service to his and an adjoining property (Koury) through the consolidated sewer district. Superintendent Cleveland recommended that the Standing Committee on Public Works and Sewer investigate this request and report to the Town Board. It needs to be determined whether the property owners are included in an existing sewer district that would pay for the improvements, or whether the property owners would bear the expense. There is no sanitary sewer service on New Paris Road (aka NYS Route 12) that’s readily accessible. The Town Board concurred with the Superintendent’s recommendation.
Change Order #1 – Concord Boulevard Pump Station
Upgrade (Contract 3)
Upon explanation and request of the Highway/Sewer Superintendent, the following Resolution was introduced for adoption by Councilman Woodland and seconded by Councilman Payne:
(RESOLUTION NO.
319 OF 2007)
RESOLVED that the New Hartford Town Board does hereby authorize and direct the Town Supervisor to enter into and to execute Change Order #1 in the amount of Twenty-two Hundred Dollars ($2200) as same relates to the Concord Boulevard Pump Station Upgrade, Contract 3, changing of pumps and updated interface.
The Resolution was duly put to a vote upon roll call, resulting as follows:
Councilwoman Krupa - Aye
Councilman Reynolds - Aye
December 28, 2007
Page 3
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Flood Map Modernization Program
Upon presentation by the Highway Superintendent, Councilman Payne introduced the following Resolution, which was duly seconded by Councilwoman Krupa:
(RESOLUTION NO.
320 OF 2007)
RESOLVED that, based upon a New York State Department of Environmental Conservation letter dated December 10, 2007 with regard to the Oneida County Flood Map Modernization Program, the New Hartford Town Board does hereby authorize and direct the Town Supervisor execute a prioritization list of the study and re-study of certain watersheds and contributing contributary areas within and without the Town boundaries.
A roll call vote ensued:
Councilwoman Krupa - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Highway Superintendent Cleveland reported that the area experienced some thawing and some fairly extensive rain Sunday night, December 23, 2007 and leaves and twigs caught on a trash rack at the bottom of Woodberry Road but no reports of flooding. There were some problems on Mallory Road and Red Hill Road but no reported property damages. A new detention basin in the White Tail Meadows development worked on Oneida Street.
Upon presentation of the Highway Superintendent, Councilman Reynolds introduced the following Resolution for adoption; seconded by Councilman Payne:
December 28, 2007
Page 4
(RESOLUTION NO.
321 OF 2007)
WHEREAS, the County of Oneida is applying for a safety-training grant on hazard abatement and has offered that the Town of New Hartford participate in said safety training program;
BE IT RESOLVED that the New Hartford Town Board does hereby authorize and direct the Town Supervisor to issue a Letter of Support for Oneida County, as applicant for said grant, and that, once the grant has been secured, the Town of New Hartford participate in the safety-training program at no cost to the Town.
The Resolution was subject to a vote upon roll call:
Councilwoman Krupa - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Authorization for Competitive Bid – Pick-up Truck with Plow, 2 Two-Wheel Drive
small sport utility vehicles
Upon request of the Highway Superintendent, Councilman Payne presented the following Resolution and moved its adoption, which was seconded by Councilman Reynolds:
(RESOLUTION NO.
322 OF 2007)
RESOLVED that the New Hartford Town Board shall receive sealed bids for the purchase of one (1) new Pick-up Truck with plow and two (2) Two-wheel drive small sport utility vehicles as per the Town’s 2008 Budget and in accordance with Town specifications; all bids are to be received by the Town Clerk’s Office no later than 10:45 A.M. on Wednesday, January 16, 2008 and then shall be publicly opened and read aloud at 11:00 A.M. on said date and in said Office; and be it
FURTHER RESOLVED that the said Town Board does hereby authorize and direct the Town Clerk to publish the legal requisite Advertisement-Invitation to Bid in The Observer Dispatch.
The Town Board voted upon roll call as follows:
December 28, 2007
Page 5
Councilwoman Krupa - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Town
Clerk:
In response to the Town’s request in the Spring of 2007 for
a lower speed limit on a section of Roberts Road, between Oneida Street and
Mohawk Street, the Town Clerk received a letter from the NYS Department of
Transportation that read, in part: “Our
study at Roberts Road (County Route 13) was jointly completed with the
State Police. This section of road has
a 50 miles per hour speed limit at this time.
We found that the need for reducing the speed limit any further has
not been met.”
The Town Clerk has forwarded a copy of the State’s letter to Walter Dluginski, who had asked that the Town Board request a study.
Councilman
Payne:
Audit – Willowvale Fire Company, Inc.
With regard to Walter Dluginski’s statement at the December 12, 2007 Town Board meeting, that since the Willowvale Fire Company’s pension plan went through [Special Town Election on December 11, 2007] and they don’t account for any of their funds – incoming or outgoing – it’s the right of the Town Board to call for an audit of the Fire Company’s books and determine where the Fire Company stands with regard to the two (2) fire stations and whether they’ve been sold, to whom, for how much and whether for market value, Councilman Payne had contacted Willowvale Fire Chief William Hughes about conducting an audit of the Fire Company’s finances. Chief Hughes has referred Councilman Payne to Gary Edwards, President of the Fire Company, whom he was unable to contact during the busy Holiday Season.
Councilman Payne understood that the Town Supervisor has documentation that the Town Board has the authority to call for an audit and he asked the Town Clerk to obtain a copy of the letter and forward it to him.
December 28, 2007
Page 6
Still in the study stage, Councilman Payne will be contacting two (2) or three (3) more companies, for a total of five (5) in a cost-savings attempt – possibly three (3) to five (5) percent on the utility bills.
Financial
Audit of bills
Councilman Woodland introduced the following Resolution for adoption; seconded by Councilwoman Krupa:
(RESOLUTION NO.
323 OF 2007)
RESOLVED that the Town Board of the Town of New Hartford does hereby authorize and direct the payment of the bills itemized on the following Abstracts, that have been duly audited by the Town Board:
General Fund Whole-Town Abstract No. 32
Vouchers AA1989-AA2022;
Vouchers AA2030-AA2047;
Vouchers AA2049-AA2052 $ 63,906.08
General Fund Whole-Town Police Abstract No. 32A
Voucher AA2023-AA2029 $ 6,046.90
General Fund Part-Town Abstract No. 21
Vouchers BB197-BB202 $ 343.26
Highway Fund Part-Town Abstract No. 19
Vouchers DB520-DB531 $ 29,675.65
Sewer Fund Abstract No. 27
Vouchers SS88-SS95 $141,058.20
Street Lighting Abstract No. 14
Voucher SL14 $ 8,915.22
Stormwater Capital Abstract No. 3
Voucher HU3 $ 2,830.00
GEIS Study/Capital Abstract No. 9
Voucher HX11 $ 14,868.75
Drainage Capital Abstract No. 15
Voucher HC70 $ 5,247.87
TOTAL: $272,891.93
Whereupon, the Town Board members voted individually as follows:
December 28, 2007
Page 7
Councilwoman Krupa - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
Upon recommendation of the Town Bookkeeper, Councilman Payne introduced the following Resolution for adoption; seconded by Councilman Reynolds:
(RESOLUTION NO.
324 OF 2007)
RESOLVED that the New
Hartford Town Board does hereby authorize and approve the following budgetary
revisions in the 2007 Budget:
Increase AA1010.4 $ 812.75
Decrease AA1220.4 $ 812.75
Increase AA1110.2 $ 1,692.95
Decrease AA1680.2 $ 1,692.95
Increase AA1110.4 $ 1,700.14
Decrease AA1680.2 $ 1,700.14
Increase AA1110.12 $ 1,664.02
Decrease AA1680.2 $ 1,664.02
Increase AA1315.41 $ 2,965.00
Decrease AA1680.2 $ 2,965.00
Increase AA1315.42 $ 2,685.00
Decrease AA1330.2 $ 2,685.00
Increase AA1320.4 $ 2,750.00
Decrease AA1680.2 $ 2,750.00
Increase AA1355.4 $ 11,205.98
Decrease AA1355.12 $ 11,205.98
December 28, 2007
Page 8
Increase AA1355.11 $ 11,246.94
Decrease AA1355.12 $ 11,246.94
Increase AA1355.15 $ 8,497.51
Decrease AA1680.2 $ 8,497.51
Increase AA1380.4 $ 50.00
Decrease AA1680.2 $ 50.00
Increase AA1410.1 $ 3.39
Decrease AA1410.13 $ 3.39
Increase AA1410.4 $ 358.95
Decrease AA1410.13 $ 358.95
Increase AA1410.12 $ 1,206.68
Decrease AA1410.13 $ 1,206.68
Increase AA1420.4 $ 22,985.76
Decrease AA1990.4 $ 22,987.76
Increase AA1430.1 $ 1,421.05
Decrease AA1990.4 $ 1,421.05
Increase AA1440.1 $ 1.15
Decrease AA1990.4 $ 1.15
Increase AA1440.42 $ 5,761.58
Decrease AA1440.47 $ 5,761.58
Increase AA1440.54 $ 20,500.00
Decrease AA5031.4 $ 20,500.00
Increase AA1440.55 $ 20,500.00
Decrease AA5031.5 $ 20,500.00
Increase AA1450.4 $ 4,418.48
Decrease AA1460.4 $ 2,000.00
Decrease AA1620.1 $ 2,418.48
Increase AA1620.11 $ 123.00
Decrease AA1670.41 $ 123.00
December 28, 2007
Page 9
Increase AA1620.12 $ 36.75
Decrease AA1670.41 $ 36.75
Increase AA1650.41 $ 355.65
Decrease AA1650.4 $ 355.65
Increase AA1670.4 $ 1,858.09
Decrease AA1670.41 $ 1,858.09
Increase AA3120.1 $ 33,517.72
Decrease AA1990.4 $ 25,000.00
Decrease AA3120.49 $ 8,000.00
Decrease AA3510.1 $ 517.72
Increase AA3120.2 $ 3,865.29
Decrease AA3510.1 $ 3,865.29
Increase AA3120.4 $ 16,196.64
Decrease AA3510.1 $ 12,000.00
Decrease AA6772.2 $ 4,196.65
Increase AA3120.11 $ 2,408.70
Decrease AA6772.2 $ 2,408.70
Increase AA3120.12 $ 3,166.91
Decrease AA6772.2 $ 3,166.91
Increase AA3120.13 $ 1,319.35
Decrease AA6772.2 $ 1,319.35
Increase AA3120.14 $ 7,016.56
Decrease AA6772.4 $ 7,016.56
Increase AA3120.18 $ 1,316.26
Decrease AA3220.4 $ 1,316.26
Increase AA3220.1 $ 806.40
Increase AA3220.4 $ 806.40
Increase AA3510.11 $ 10,408.93
Decrease AA6772.2 $ 8,000.00
Decrease AA5010.12 $ 2,408.93
December 28, 2007
Page 10
Increase AA5010.11 $ 18,617.38
Decrease AA5010.12 $ 9,000.00
Decrease AA7020.11 $ 9,000.00
Decrease AA6772.11 $ 717.38
Increase AA7110.41 $ 12,275.00
Increase AA7502.8 $ 12,275.00
Increase AA5010.14 $ 1,046.24
Decrease AA5010.4 $ 1,046.24
Increase AA5010.15 $ 1,021.23
Decrease AA5010.4 $ 1,021.23
Increase AA5630.4 $ 7,500.00
Decrease AA7020.13 $ 7,500.00
Increase AA6772.12 $ 452.99
Decrease AA6772.13 $ 452.99
Increase AA7110.2 $ 3,250.98
Decrease AA7110.4 $ 3,250.98
Increase AA7110.11 $ 6,303.71
Decrease AA8540.4 $ 6,303.71
Increase AA7110.15 $ 3,884.46
Decrease AA7110.16 $ 3,884.46
Increase AA7110.18 $ 6,934.22
Decrease AA8540.4 $ 6,934.22
Increase AA7110.19 $ 2,412.74
Decrease AA7140.4 $ 2,412.74
Increase AA7230.4 $ 5,495.20
Decrease AA8540.4 $ 5,495.20
Increase AA7230.1 $ 562.93
Decrease AA7140.4 $ 562.93
December 28, 2007
Page 11
Increase AA7230.4 $ 17,125.26
Decrease AA8540.4 $ 17,125.26
Increase AA7310.1 $ 729.22
Decrease AA7550.4 $ 729.22
Increase AA6771.4 $ 1,050.00
Decrease AA2772.6 $ 1,050.00
Decrease AA2705.6 $ 309.00
Increase AA7110.4 $ 309.00
Increase AA7230.04 $ 16,935.00
Decrease AA7110.4 $ 16,935.00
Increase AA4378.0 $ 2,968.90
Increase AA7110.16 $ 2,968.90
Increase AA1440.49 $ 6,500.00
Increase AA5999.2 $ 6,500.00
General Fund / Part-Town
Increase BB8010.13 $ 3,779.08
Increase BB8010.14 $ 1,883.82
Decrease BB8010.19 $ 5,662.90
Increase BB8010.16 $ 26.63
Decrease BB8010.17 $ 26.63
Increase BB4020.4 $ 1,120.79
Decrease BB8010.19 $ 1,120.79
Increase BB4020.12 $ 1,122.08
Decrease BB8010.04 $ 1,122.08
Increase DB5110.1 $ 20,948.55
Decrease DB1990.4 $ 20,948.55
December 28, 2007
Page 12
Increase DB5110.48 $ 5,771.41
Decrease DB1990.4 $ 5,771.41
Increase DB5142.11 $ 8,343.11
Decrease DB1990.4 $ 8,343.11
Increase DB5142.42 $ 9,574.38
Decrease DB1990.4 $ 9,574.38
Increase DB5142.48 $ 11,986.54
Decrease DB5142.49 $ 9,000.00
Decrease DB9030.8 $ 2,986.54
Increase FF8310.4 $ 33.70
Decrease FF9710.6 $ 33.70
Increase SS8110.1 $ 6,000.27
Decrease SS8110.4 $ 6,000.27
Increase SS8110.13 $ 4,862.40
Decrease SS8110.4 $ 4,862.40
The Resolution was subject to a vote upon roll call as follows:
Councilwoman Krupa - Aye
Councilman Reynolds - Aye
Councilman Woodland - Aye
Councilman Payne - Aye
Supervisor Reed - Aye.
Thereafter, the Resolution was declared unanimously carried
and duly ADOPTED.
REPORTS
OF TOWN OFFICIALS (Cont’d)
Director
of Senior Services:
December 28, 2007
Page 13
Director M. Eileen Spellman reportedly met with the Bookkeeper today to encumber some 2007 funds.
The following Resolution was introduced for adoption by Councilman Payne and duly seconded by Councilwoman Krupa:
(RESOLUTION NO.
325 OF 2007)
RESOLVED that the Town Board of the Town of New Hartford does
hereby establish the normal operating hours for the Town of New Hartford
offices to be 8:00 A.M. through 4:00 P.M., Mondays through Fridays during
Fiscal Year 2008;
RESOLVED that Earle C. Reed, Supervisor of the Town of New Hartford, New York, be and he hereby is authorized and directed to sign all checks for the disbursement of funds of the Town of New Hartford for the Fiscal Year 2008;
RESOLVED that the New Hartford Town Board does hereby
re-adopt the “TOWN OF NEW HARTFORD EMPLOYEES HANDBOOK”, prepared by AMTEK, dated
September 15, 1999, and
thereafter amended from time to time.
Found within this manual is the official schedule of fringe benefits of
non-union personnel for the year 2008;
RESOLVED that the New Hartford Town Board does hereby establish the mileage rate at thirty-six cents ($.36) for all Town Officials and employees while performing regular and continuous business transactions in and for the Town of New Hartford during the Fiscal Year 2008;
RESOLVED that the New
Hartford Town Board does hereby authorize the Town Supervisor to retain an
auditing firm to audit the 2007 financial accounts and for subsequent
preparation of the 2007 Annual Report, that auditing firm being Barone and
Howard;
RESOLVED that the Town Board of the Town of New Hartford does
hereby designate as Official Depositories in which all funds of the Town of New
Hartford shall be deposited in 2008 the following institutions:
·
Bank of America
·
M & T Bank
December 28, 2007
Page 14
·
Chase Bank
·
Citizens Bank
·
Bank of New York
·
NBT Bank, N.A.
·
Adirondack Bank
·
HSBC
and that the Town
Supervisor or Bookkeeper of said Town be and hereby is authorized and directed
to secure a Pledge of Security covering the maximum amount of money the Town
would have on deposit at any one time during the Fiscal Year 2008 from each of
the Official Depositories designated. A
written security agreement and custodial agreement (which can be combined into
one document) must be obtained. The
Town, however, will try to have delivery of the collateral to an unrelated
third party. If this cannot be
effected, then all pertinent legal and financial risks will be evaluated;
RESOLVED that the Town Board of the Town of New Hartford does
hereby authorize the Town Supervisor or Bookkeeper of the said Town to deposit
funds not needed for
immediate expenditures in
the form of interest-bearing Certificates of Deposit, Repurchase Agreements,
Treasury Bills and Money Market Certificates with the Official Depositories
listed in the official Investment Policy of the Town, which policy is presented
herein as a separate Resolution;
RESOLVED that the New Hartford Town Board does hereby appoint
Earle C. Reed as Marriage Officer in and for the Town of New Hartford for a
one-year term commencing January 1, 2008 and ending December 31, 2008;
RESOLVED that the Town Board of the Town of New Hartford does hereby appoint the President of the New Hartford Historical Society as the Town’s Historian for Fiscal Year 2008 at a contractual sum of $3,300.00 payable to the Historical Society;
RESOLVED that the Rules of Procedure which were initially
adopted April 21, 1965, and amendments thereto, are hereby affirmed and
re-adopted by the New Hartford Town
Board for Fiscal Year 2008
as set forth in the attached Schedule “A” that is made a part of this
resolution;
RESOLVED that the New Hartford Town Board does hereby appoint Councilman Woodland as the Delegate to attend the Annual Business Session of the Association of Towns of the State of New York, (Councilwoman Krupa as Alternate), to be held at New York, New York on February 20, 2008 and to cast the vote of the aforesaid Town, pursuant to Section 6 of Article 3 of the Constitution and By-laws of said Association;
December 28, 2007
Page 15
RESOLVED that the New Hartford Town Board does hereby confirm the Supervisor’s appointment of David M. Reynolds as Deputy Town Supervisor for a term of one (1) year commencing January 1, 2008, with a corresponding stipend of One Thousand Dollars ($1,000.) to Councilman Reynolds for 2008;
RESOLVED that David M. Reynolds, Deputy Town Supervisor of the said Town be, and he hereby is authorized and directed to sign all checks for disbursements of funds of said Town for Fiscal Year 2008, in the absence of the Town Supervisor;
RESOLVED that the New
Hartford Town Board does hereby authorize the Town Supervisor or Bookkeeper to
pay bills/expenses to National Grid, the Mohawk Valley Water Authority, all
telephone carriers, to the Town’s designated vendors for all insurance
premiums, to the New York State and Local Retirement Systems (Employees’ Retirement
System and Police and Fire Retirement System) for employer contributions,
without prior final audit by the Town Board;
RESOLVED that the New Hartford Town Board does hereby re-adopt the purchasing policies and procedural manual, originally adopted on January 1, 1992 and revised on January 1, 1995;
RESOLVED that the New Hartford Town Board does hereby re-adopt the Official Investment Policy for the Town of New Hartford originally adopted on March 3, 1993 and in accordance with Chapter 708 of the Laws of 1992;
RESOLVED that the Town Board of the Town of New Hartford does hereby designate The Observer Dispatch as the Town’s official newspaper for Fiscal Year 2008.
SCHEDULE “A”
RULES OF PROCEDURE
I. REGULAR MEETINGS:
Regular meetings of the
New Hartford Town Board shall be held in the locations designated and on the
following Wednesdays commencing at 6:00 P.M. for the Fiscal Year 2008, unless
otherwise changed and publicized:
Butler Memorial Hall (Community Meeting Room)
January 9 and January 23, 2008
February 13 and February 27, 2008
March 12 and March 26, 2008
April 9 and April 23, 2008
October 1 and October 22, 2008
November 5 and November 19, 2008
December 28, 2007
Page 16
December 10, 2008
*(Monday)
December 29, 2008
Kellogg Road Community Center Building
May 14 and May 28, 2008
June 11, 2008
July 9, 2008
August 13, 2008
September 10 and September 24, 2008
The Town Board reserves
the right to dispense with the second regularly-scheduled meeting each month if
no urgent matters need the Town’s attention; if cancelled, notice shall be
provided to the Department Heads and the news media by the Friday immediately
preceding the meeting to be cancelled.
*In addition, the Town Board shall meet on or after
the 28th day of December but not later than the 31st day
of December as determined by the Supervisor pursuant to Law.
II.
SPECIAL MEETINGS:
The
Supervisor may, and upon written request of two (2) members of the Board, call
a special meeting of the Town Board at any time by giving at least two (2) days’ notice in
writing
to the other members of the Board of the time when and the place where the
meeting is to be held.
III.
QUORUM:
A majority of the Board
shall constitute a quorum for the transaction of business, but a lesser number
may adjourn.
IV.
VOTING UPON QUESTIONS:
Every act, motion or resolution shall require for its adoption the affirmative vote of a majority of all members of the Town Board, except in such instances in which a large number of affirmative votes shall be required by law.